Section 39 (1) guides the officers on the establishment and calculation benefits for officers who are retired due to abolition of post or office.
KA = last pensionable emolument,
B = length of pensionable service in months,
C = Age at time of retirement (in complete months)
D = number of completed periods of three years in his/her
pensionable service, to a maximum of ten.
Section 39 (2a) assumed the officer being retired had reached statutory retirement. Thus, the age will be assumed 55 years length of service if the officer had reached statutory retirement age.
b) Unreduced Pension
The product of this formula is known as Unreduced Pension.
According to Pensions Act 35 of 1996
2/3 x Unreduced Pension x Age factor
Under Section 39 (2b), gratuity (lump sum) is calculated by multiplying two-thirds (2/3) by the highest pensionable emolument the officer would have been entitled to.
However, gratuity payable under section 39 shall as follows:
i) For sub-section (1) to be payable it should not exceed both sub-sections (2)(a) and (2)(b). Thus, it should be in between (2)(a) and (2)(b).
ii) For sub-section (2)(a) to be payable it should not exceed both sub-sections (1) and (2)(b). Thus, it should be in between (1) and (2)(b).
iii) For sub-section (2)(b) to be payable it should not exceed both sub-sections (1) and (2)(a). Thus, it should be in between (1) and (2)(a)
What vital documents does the PSPF look for in my file?
Before the file is forwarded to the PSPF, it is important to ensure that it contains the following documents:
(i) Application for appointment form;
(ii) Letter(s) of appointment, confirmation and promotion (where applicable);
(iii) Demotion letter (where applicable);
(iv) Updated Form of Vital Statistics;
(v) Certified copies of marriage certificate(s) and divorce certificate(s) (where applicable);
(vi) Birth certificates or under five clinic cards for children. In the absence of birth documents, affidavits personally sworn in by the retiring officer;
(vii) Names of parents (if any)
(viii) Certified copies of National Registration Card (NRC) for the retiree, spouse, parents and children who are above 18 years old;
(ix) Retirement letter from the relevant service commission;
(x) Payment voucher for terminal leave benefits/application for leave form;
(xi) Clearance certificate (Round Robin);
(xii) Pay slip showing the first pension contribution in respect of married female officers who, prior to 1975, were required to contribute to the then Zambia National Provident Fund; members of the Defense Forces who only started contributing to PSPF in 1990; and, Court Messengers who were only integrated into the Civil Service in 1981;
(xiii) PSPF Monthly Pension Forwarding Address Form;
(xiv) Contact address, telephone, e-mail, fax in respect of the officer and the next of kin.